How can I trace steps in business case processing?
Acta Nova guarantees 100% traceability in business case processing through complete workflow historization. Historization options enable you to time-travel through a business case and view its exact status and that of the information referenced in the business case. Comparison functionality options allow you to make a direct comparison between current and historic data. Workflow mapping is both intuitive and traceable.
How can I locate documents?
Integrated search mechanisms make document location a quick and easy process. In addition to full text search options (including for PDF content) Acta Nova also offers a variety of other search options for locating specific content.
What standardization and optimization options does Acta Nova offer for business case processing?
Flexibility with regard to mapping standard processes and the use of ad-hoc processes in conjunction with process modules make Acta Nova the ideal tool for optimizing your process workflow within the scope of business case processing. Supporting functionalities such as the process control platform and a backlog indicator help you to recognize and eliminate bottlenecks in good time to ensure your processes run smoothly and efficiently.
Do you know who is currently working on a specific business case?
You can find any business case quickly and easily using the search functionalities in Acta Nova. A graphic overview of operational sequences displays the case history to date and pending process steps. Supervisors can use the functionalities of the process control platform and backlog indicator to maintain an overview of the workload in their respective areas of responsibility.
Do you want to react more quickly to the demands of your business?
Acta Nova offers the unique functionality of case-specific mapping and the provision of additional properties in the form of business data for business case processing. The business data option allows you to define subject-specific business data and make them available to users without any need for programming or standstill. They can be used to map information from online forms, for searching and researching and for assisted document creation. Be a step ahead with Acta Nova.
Have you often been unable to find relevant information in good time?
Acta Nova offers you a comprehensive and structured solution for filing your business cases. Integrated keyword functionality automatically applies keywords to information from the incoming to the outgoing phase. It enables you to maintain a clear overview across business cases. You also have the option to map keywords hierarchically as a very useful search tool.
A search using the keyword “Computer”, for instance, will also return information indexed with the keywords “PC” or “Notebook”. Full text search functionality for document content including PDF documents is also available in addition to searching by properties.
What options for automated data capture are available in Acta Nova?
Reducing input duplication is a priority objective in the development of Acta Nova. Acta Nova was therefore designed to offer the user existing information as a suggestion for input. Initial data capture is always a necessary step at the start of a business case. The quality of the entire process often depends on the quality of the initial information. Acta Nova offers various methods of automated initial data capture to avoid excess work.
The following automated and semi-automated data capture processes are available as standard:
Automatic registration of incoming information from defined email inboxes (exchange inboxes)
Automatic registration of incoming information from online forms (e.g. amtweg.gv.at)
Automatic registration via scan-to-mail and collection from defined email inboxes.
Automatic registration via batch processing with Canon Iris Scan
Direct scanning from Acta Nova via local TWAIN interface
How easy is it to get Acta Nova up and running?
It is very easy to get Acta Nova up and running. Detailed step-by-step instructions are available for each stage of the process. Our infrastructure experts will be pleased to provide you with support and advice on dimensioning and equipping Acta Nova, in particular with regard to the topics of “system stability” and “data backup”.
What operating systems will Acta Nova run on?
Acta Nova requires a web server on the basis of Microsoft Windows Server 2008 with Windows Internet Information Services 7.0 and a Microsoft SQL Server 2008 database. Our infrastructure experts will be pleased to provide you with support and advice on dimensioning and equipping Acta Nova, in particular with regard to the topics of “system stability” and “data backup”.
Is training necessary to use Acta Nova?
Acta Nova covers various application uses for different user groups. The scope and functionality of Acta Nova is defined per Use Case. The structure is oriented on functional areas – solution areas – use cases. The task area of the user is addressed by one or more use cases as required.
Training documents that are easy to understand are made available within the scope of introducing Acta Nova to the organization. Whether or not training measures are required is usually decided within the project framework. We recommend you arrange for training measures to be provided during the implementation of Acta Nova as this will guarantee the best possible introduction to electronic business case processing Our team of trainers will be pleased to advise you on customized use case-oriented training measures.
Is it possible to test Acta Nova?
We will be pleased to provide you with an Acta Nova test environment for immediate use, either as a virtual environment or an online variant.
Is it possible to allow or deny specific file types ?
In Acta Nova you can create a black- or white-list for specific file extensions and / or mime-types. If you use file extensions you can also configure if you deny these file extensions during up- or download. If you don’t create a White- or Blacklist, all file types are allowed.
How can I ensure that users only have access to information which is part of their responsibilities?
Acta Nova offers you the possibility to define security by class, like business information or document, on the one hand and on the other hand by concrete object. Administrators can define the permissions of a user by leveraging the role based structure in Acta Nova. Users themselves can create read and write access control lists (ACLs) per object. As a result you get a granular definition of access rights for every user.
How can I define my organizational structure in Acta Nova?
Acta Nova offers you the possibility to create a detailed organizational structure of your agency or company. Based on the structure you create groups which are organized in a hierarchical way. Individual user permissions are then dependent on group membership and the role of the user.
How can you guarantee that business cases are processed during absence of the appropriate user?
To secure the processing of business cases during absence of appropriate users, Acta Nova offers the concept of creating a proxy user. A proxy user has access to the new or in process business cases of the absent user. Acta Nova differentiates between role-based and personal proxy users. You can also define a time limit for proxy users.
Which reporting capabilities are part of Acta Nova?
Acta Nova offers the possibility, in addition to properties of a business case, to search also for individual meta data. This allows a theme based search. Search results can be exported to Microsoft Excel, to do any kind of individual reporting.
How can you create a whole paper based file out of a business case including attachments?
Acta Nova offers a feature called “all-up print”. With this feature you can create a single PDF-document which consists of all attributes of the business case, all included documents, incoming data or any other data. The PDF- Document also gets a table of content, separator pages and place holders for non-convertible data. After creation you can print or send the PDF-document.
Which workflow engine is used by Acta Nova?
Acta Nova uses its own workflow engine, which and individual component (re-flow) of the OpenSource framework re-motion.
Acta Nova
Document Partner
easyfind
re-motion
FAQ
Frequently asked questions about Acta Nova
Click on a question to see the answer.
How can I trace steps in business case processing?
Acta Nova guarantees 100% traceability in business case processing through complete workflow historization. Historization options enable you to time-travel through a business case and view its exact status and that of the information referenced in the business case. Comparison functionality options allow you to make a direct comparison between current and historic data. Workflow mapping is both intuitive and traceable.
How can I locate documents?
Integrated search mechanisms make document location a quick and easy process. In addition to full text search options (including for PDF content) Acta Nova also offers a variety of other search options for locating specific content.
What standardization and optimization options does Acta Nova offer for business case processing?
Flexibility with regard to mapping standard processes and the use of ad-hoc processes in conjunction with process modules make Acta Nova the ideal tool for optimizing your process workflow within the scope of business case processing. Supporting functionalities such as the process control platform and a backlog indicator help you to recognize and eliminate bottlenecks in good time to ensure your processes run smoothly and efficiently.
Do you know who is currently working on a specific business case?
You can find any business case quickly and easily using the search functionalities in Acta Nova. A graphic overview of operational sequences displays the case history to date and pending process steps. Supervisors can use the functionalities of the process control platform and backlog indicator to maintain an overview of the workload in their respective areas of responsibility.
Do you want to react more quickly to the demands of your business?
Acta Nova offers the unique functionality of case-specific mapping and the provision of additional properties in the form of business data for business case processing. The business data option allows you to define subject-specific business data and make them available to users without any need for programming or standstill. They can be used to map information from online forms, for searching and researching and for assisted document creation. Be a step ahead with Acta Nova.
Have you often been unable to find relevant information in good time?
Acta Nova offers you a comprehensive and structured solution for filing your business cases. Integrated keyword functionality automatically applies keywords to information from the incoming to the outgoing phase. It enables you to maintain a clear overview across business cases. You also have the option to map keywords hierarchically as a very useful search tool.
A search using the keyword “Computer”, for instance, will also return information indexed with the keywords “PC” or “Notebook”. Full text search functionality for document content including PDF documents is also available in addition to searching by properties.
What options for automated data capture are available in Acta Nova?
Reducing input duplication is a priority objective in the development of Acta Nova. Acta Nova was therefore designed to offer the user existing information as a suggestion for input. Initial data capture is always a necessary step at the start of a business case. The quality of the entire process often depends on the quality of the initial information. Acta Nova offers various methods of automated initial data capture to avoid excess work.
The following automated and semi-automated data capture processes are available as standard:
How easy is it to get Acta Nova up and running?
It is very easy to get Acta Nova up and running. Detailed step-by-step instructions are available for each stage of the process. Our infrastructure experts will be pleased to provide you with support and advice on dimensioning and equipping Acta Nova, in particular with regard to the topics of “system stability” and “data backup”.
What operating systems will Acta Nova run on?
Acta Nova requires a web server on the basis of Microsoft Windows Server 2008 with Windows Internet Information Services 7.0 and a Microsoft SQL Server 2008 database. Our infrastructure experts will be pleased to provide you with support and advice on dimensioning and equipping Acta Nova, in particular with regard to the topics of “system stability” and “data backup”.
Is training necessary to use Acta Nova?
Acta Nova covers various application uses for different user groups. The scope and functionality of Acta Nova is defined per Use Case. The structure is oriented on functional areas – solution areas – use cases. The task area of the user is addressed by one or more use cases as required.
Training documents that are easy to understand are made available within the scope of introducing Acta Nova to the organization. Whether or not training measures are required is usually decided within the project framework. We recommend you arrange for training measures to be provided during the implementation of Acta Nova as this will guarantee the best possible introduction to electronic business case processing Our team of trainers will be pleased to advise you on customized use case-oriented training measures.
Is it possible to test Acta Nova?
We will be pleased to provide you with an Acta Nova test environment for immediate use, either as a virtual environment or an online variant.
Is it possible to allow or deny specific file types ?
In Acta Nova you can create a black- or white-list for specific file extensions and / or mime-types. If you use file extensions you can also configure if you deny these file extensions during up- or download. If you don’t create a White- or Blacklist, all file types are allowed.
How can I ensure that users only have access to information which is part of their responsibilities?
Acta Nova offers you the possibility to define security by class, like business information or document, on the one hand and on the other hand by concrete object. Administrators can define the permissions of a user by leveraging the role based structure in Acta Nova. Users themselves can create read and write access control lists (ACLs) per object. As a result you get a granular definition of access rights for every user.
How can I define my organizational structure in Acta Nova?
Acta Nova offers you the possibility to create a detailed organizational structure of your agency or company. Based on the structure you create groups which are organized in a hierarchical way. Individual user permissions are then dependent on group membership and the role of the user.
How can you guarantee that business cases are processed during absence of the appropriate user?
To secure the processing of business cases during absence of appropriate users, Acta Nova offers the concept of creating a proxy user. A proxy user has access to the new or in process business cases of the absent user. Acta Nova differentiates between role-based and personal proxy users. You can also define a time limit for proxy users.
Which reporting capabilities are part of Acta Nova?
Acta Nova offers the possibility, in addition to properties of a business case, to search also for individual meta data. This allows a theme based search. Search results can be exported to Microsoft Excel, to do any kind of individual reporting.
How can you create a whole paper based file out of a business case including attachments?
Acta Nova offers a feature called “all-up print”. With this feature you can create a single PDF-document which consists of all attributes of the business case, all included documents, incoming data or any other data. The PDF- Document also gets a table of content, separator pages and place holders for non-convertible data. After creation you can print or send the PDF-document.
Which workflow engine is used by Acta Nova?
Acta Nova uses its own workflow engine, which and individual component (re-flow) of the OpenSource framework re-motion.