The solution for efficient records management.
Records management including document and workflow management.
The modules
Structured efficiency
Processing subject-specific content with efficiency requires a structured approach. This applies equally to enquiries, assignments, traceable approvals and numerous other business cases. Acta Nova ensures that each case reaches the right recipient at the right time for further processing. All processes are mapped comprehensibly and traceably via the intuitive web application. You have everything under control at all times.
Every document under control
Whether scanned correspondence, emails or the content of online forms: Acta Nova captures incoming data, applies the right information to it and assigns it to the corresponding file or business case. This makes it possible to quickly identify the relevant information. Due to automatic data integration, documents can be designed uniformly and quickly on the basis of integrated template management. Dispatch functions are available for both paper-based and electronic correspondence.
Clear, freely designable processes
The graphic workflow interface simplifies the management of each business case, be it a standard or an ad-hoc process. It enables the design of variable and clear workflow processes and checklist integration while making management and decision-making traceable and audit-proof. Workflow can be controlled flexibly by way of user's decisions. The workflow even considers manual steps. The entire process is mapped comprehensively.
There are many good reasons that speak for Acta Nova. Here are some of them.
Your advantages at a glance
Total solution
Comprehensive overall solution for business case processing including document and workflow management.
Certainty
Information is stored in an auditproof manner, accesses are recorded comprehensively and legal requirements are easily met.
Workflow management
Provision of standardised and ad-hoc controllable processes in a graphic editor, which is used for design time and run time.
Paper reduction
Electronic management of all documents.
Time saving
Quick and easy location of information.
Complete transparency
Full transaction histories are saved and remain accessible.
Integrated template management
Templates for documents and processes to reduce administrative overheads.
Greater efficiency
Much shorter processing times and greater cost savings through fewer manual work steps.
Intuitive operation
Clear workflow presentation, familiar file structures and role-related dialogues that only map essential elements.
Versatile in use
Acta Nova is very flexible and forms the basis for a variety of solutions in different business areas. The software is in use in Austria, Germany and Switzerland - not only to map files and file processing in public administration, but also in private commerce, for instance to process incoming invoices and manage job applications, contracts and complaints.
File Audit-compliant Online Services Workflow Management DMS Versioning Cooperation Standard API Electronic record Digitization Legal certainty Template Management Process digitization Records Management ECM Administration Special data extension Customizing eGovernment Business Cases Document Management